The last ten years have witnessed major technological changes in the IT world. Even the basic Email client like MS Outlook is introduced with dynamic features for higher work-productivity and increased efficiency. Whether you are using version 2007, 2010, or 2013, the Outlook upgrade to the latest version is easy and smooth provided you have created backup of your Outlook components. Two simple steps of exporting Microsoft Outlook emails to PST file and importing this PST file in upgraded version will result in easy transition. Read on to know the version specific process of exporting Microsoft Outlook emails to PST.
Exporting Emails to PST in Outlook 2010 and Outlook 2007
The basic steps involved in exporting the Emails to PST remains identical but essayed as different due to changing face of MS Outlook. Refer to below mentioned screenshots to understand how version 2010 differs from version 2007 in exporting Outlook
Step 1a. Open the application MS Outlook 2010>> Go to File menu>> click Import and Export
Step 1b. Open the application MS Outlook 2007 >> Go to File menu>> click Import and Export
The location for Import and Export function is different in Outlook 2007 and Outlook 2010. Going forward, the procedure remains identical.
Step 2. Click Export to a file, followed by clicking on the Next button.
Step 3. From the list, click Personal Folder File (PST), and then click the Next button. It may be available by the name of Outlook Data File(.pst)
Step 4. Click the folder that contains the messages you want to export Microsoft outlook emails to PST. If the folder contains a subfolder that you wish to include, check the Include Subfolders check box, and then click the Next button
Step 5. If you want to export the entire mailbox, make sure you select “Mailbox – Your Name” for 2007 or Your email address for Outlook 2010 and make sure Include subfolders is selected.
Step 6. Under Save exported file as click on Browse button. Specify the name and location for your backup file, for example, Outlook Backup.
- If you back up a PST file that you have backed up before, click one of the following options:
• Replace duplicates with items exported: Existing data will be overwritten with the information in the file being exported.
• Allow duplicate items to be created: Existing data will not be overwritten, and duplicate information will be added to the backup file.
• Do not export duplicate items: Existing data will be kept, and the duplicate information in the folder will not be copied to the backup file.
Step 7. Click on the Finish button to complete the process. Emails are directly exported to PST file.
Next process is to export Emails to PST in Outlook 2013/2016
Step 1: Open MS Outlook 2013/2016 >>click on File tab. The Accounts Information page opens. Select Open to Export
Step 2: Open page appears. Click on Import/Export from the given options.
Step 3: In the Import and Export Wizard window, select Export to a file and click on Next button
8: Import and Export wizard screen to select Export to a file option
Step 4: In the Export to a File window, select Outlook Data File (PST) and click on Next button
Step 5: In the Export Outlook Data file window, select the folder from which the data will be exported and click on Next button
Note: Selecting the topmost account folder saves all Outlook components – Email messages, contacts, calendar information, etc. to the PST file.
Step 6: Confirm file name and save location select desired Options, and click on Finish button
Note: Suggested option is to Replace duplicates with items exported to avoid potential duplication in the saved PST file.
Step 7: Enter your credentials and save the file. You can check box for Save this password in your password list. But it is not recommended due to security issues.
Outlook exports the PST to the preferred location or as set during Outlook installation. When complete, the file will be available in the specified location. It may be noted that larger PST files can take several minutes to complete the process. There’s no need to panic. The process completes in its due time.
Outlook PST is an important file and may get corrupt if the steps are not followed as specified. In that case, it is always good to maintain the authenticity of your data file and this can be done easily by installing and using the OST to PST Converter. This tool helps in smooth conversion to PST files from offline storage tables or OST also.
Even if your data is partially or fully corrupt, Stellar Converter for OST repairs the corrupt files and scans data for any further defects. You get to see the preview of data files before clicking on the Buy button.
The final verse
As enterprise gears up to adapt to the future, you will also encounter business transformation requests for specialized IT applications. These business alterations requirements will either necessitate the migration from older versions to the latest ones or mandate the creation of newer technologies. In that case, data backup is crucial for the organization as well as individuals. As part of any revolution, you need to look for products which are faster in delivering results, and equipped with time efficiency. Stellar Converter for OST in one amongst them which exports Microsoft outlook Emails to PST file. Try once to get a hands-on experience.